Calendars
The South Eastern Science Fiction Club (SESFC) was originally the Dandenong Valley Science Fiction and Futurist Society. You can see even in that name change a move away from elevated contemplation and towards public appeal. As its president I very much drove that shift but never particularly succeeded. The small group of existing members were content to meet and discuss science fiction every month. I however felt we mulled over the same ground too frequently and that this may be dull for potential new members. I also found it difficult to think of fresh new topics so pushed for a shift to more than just talk.
Calendars I produced show a two-monthly pattern of a discussion topic followed by an activity of some kind. We took one month off over summer and then started the year with our annual general meeting. Following that we had to only think of five topic and five activities. One of the topics usually harked back to our futurist roots even if that risked provoking arguments across ideological lines. The others were more focused on written or filmic entertainment. The activities always included an annual dinner late in the year at a Dandenong area restaurant. There were video nights, showing-and-telling of fan parafernalia, trivia nights and a rare author talk. All this was happily accepted by the members even if we barely ever got new participants along.
My local branch of the Australian Democrats was characteristically dedicated to participatory democracy and thus every monthly meeting was dominated by discussion and the passing of resolutions. This was all well-and-good but if the average active member can only make a monthly commitment to a small volunteer-run political party then talk is all they will ever get to do. I was one of those who therefore proposed a change to a 'quarterly branch plan' (which other branches also became interested in).
The state council met quarterly so our branch representatives only needed to consult with us at the same frequency to vote on state-level matters within the party. This gave us the first month of the quarterly plan - a branch meeting of the kind we had always held. The second month was allocated to a fundraising social event. Branches need funds and members want to feel a sense of cameraderie. An example of this was to see some worthy locally-made movie at Waverley Pinewood Cinema and charge more on top of the cut-price tickets there. The third activity involved some kind political campaigning. Only campaigning during elections is foolish. This way we had some kind of public presence and gave members experience in talking with strangers on topics political. One involved us devising our own survey on community issues and following that with a media release to the local newspapers that existed back then.
The Monash University Choral Society (MonUCS) - which welcomed alumni too - gave me my favourite committee role as an organizer of social activities. This was easy given how much enthusiasm the group had. Its existing musical program of rehearsals and concerts allowed me to simply fill the gaps in its calendar with events of my own. And in many cases I was simply following convention. There was always a fresher day and an annual dinner. Every rehearsal camp always had a talent revue. Every concert had an after party. The formula was all there for me.
My own personal touches came in the week-off we were given following each concert. Members were so into getting together that they demanded those nights off be put back onto our recreational agenda. I filled in those weeknights with pool halls, bowling alleys, karaoke bars and even a hedge maze. It was all good fun even for me as the organizer.
One thing I notice with those documents is they helped refine how I format information to make it easy to find. One thing I did was borrow the side-bar from website layouts. Another was to always have a picture of some kind. It is a somewhat neglected skill now. I'm still active in various ways but the balance has shifted from formal to informal kinds of intertaction. It has been interesting to take a look back at old documents and what they record of my life.

